ROC (Annual) Return Filling

What is ROC Filing?

ROC or Registrar of Companies is a statutory compliance given under the Companies Act, 2013 for every kind of incorporated company in India. This relates to the submitting of all key financial and activity-related data to the MCA to make the respective companies transparent as well maintain the legal compliances in place.

ROC Return Types

1. MGT-7: Annual returns of companies depicting formation of a company, owners, and management
2. AOC-4: Annual return while submitting the statement that includes, balance sheet along with a profit & loss account.
3. MGT -7A:  It is annually simplified for small companies including OPC’s.
4. Others: According to the type of companies and depending on the requirement compliance, there may also exist others.

Legal Conditions with Deadline

All types of companies such as a private limited company, Public limited company, LLPs, small companies, OPC’s need to comply with certain dates which are listed below:

• MGT-7/MGT-7A: Filed within the time period of 60 days after completing the Annual General Meeting, which is AGM 
• AOC-4: Must be filed within the time period of 30 days after completion of the annual general meeting.

Failure to comply will attract penalties from daily fines up to the point of legal actions by the MCA.

Principal Documents Required for ROC Filing

The following is usually required for annual returns to be filed successfully:

• Financial Statements: Balance sheet and profit & loss account.
• Audit Reports: If the company’s financial statements have been audited, the audited statements.
• Details of Meetings: Board and General Meetings information.
• Director and Shareholder Details: Latest records of directors and shareholders.
• Resolutions: All resolutions adopted by the individuals, if applicable.

ROC Filing Process

1. Documentation: Collect and authenticate all records and other monetary details and information.
2. Login on MCA Portal: log in to the website of the Ministry of Corporate Affairs.
3. Fill forms: Update AOC-4 related forms along with supporting accompanying documents for filling MGT-7.
4. Digital signature of the authorized signatories.
5. Submission and Payment: Authenticate the form, pay the fees, and submit.

Benefits of On-Time ROC Filing

• Legal Compliance: Avoid Penalty and retain the good position of being in the positive list with all the regulatory authorities.
• Credibility Re-establishment: Regain the trust from the stakeholders, investors, as well as creditors.
• Transparency: It shows the compliance of statutory norms and adherence to corporate governance.

Problems in Filing ROC

• Document Handling: Improper filling-up or inappropriateness in documentation.
• Portal Error: Technical mal-function on the MCA portal while submitting.
• Complicated Procedures: Lack of understanding about compliance requirements as well as changes.

ROC Filing Services

Provide complete, start-to-end services that make it easier to file ROC documents. These include,

• Documentation Service: Help in documentation preparation and verification.
• Filing Services: Complete assistance in filing the forms.
• Compliance Advisory: Get updated regarding recent ROC compliance requirements.

Why choose us?

• Experienced staff: Experts with a better knowledge of ROC filings
• Prompt service: Filings within the deadlines
• Inexpensive pricing: Totally transparent and cost-effective service.
• Customer support: Complete dedication for all compliance-based query.

Frequently Asked Questions (FAQs)

1. What happens if I miss the ROC filing deadline?

A company may incur fines from a daily fine and could even reach up to legal action against the company and its directors.

2. Can a return of a company be filed online?

All ROC filings are made through the MCA portal in an online manner.

3. Does a dormant company have to file ROC returns?

Even if the company is dormant, the return for ROC has to be filed because this is essential in order to keep it compliant with other requirements.

4. Can a company change the ROC returns?

Yes. Companies can change submissions where errors are found with some conditions.